YMCA OF GREATER WHITTIER

FOR PARENTS

Welcome to the Sharks swim Team!
Important Parent Information

  • Parent Handbook
    *All parents/participants are required to read & sign the parent handbook before joining the team.
  • Photo Release
  • Please see parent volunteer expectations “Committees Section”

COMMUNICATION / CONFERENCING WITH COACHES

All of our communication is now paperless.  Please make sure that you have confirmed your email address to This email address is being protected from spambots. You need JavaScript enabled to view it. so that you receive all swim team communications.  Often we will also hand out hardcopies of flyers to the children during practice.  We also will post flyers on our bulletin boards.

Please do not communicate with coaches during practice sessions, unless it is an emergency.  The coaches are responsible for the safety of our children and need to devote their full attention to the swimmers during practice sessions.   Coaches will be available for short conferences after practices or you may email/call the coaches to set up a meeting to discuss any questions or concerns. 

Questions related to coaching should be directed to the coaches.  Questions that cannot be answered by a coach on duty can be addressed to Coach Amanda by email at This email address is being protected from spambots. You need JavaScript enabled to view it. or by calling her at 562-309-4852.

PRACTICE EXPECTATIONS / LEVEL MOVEMENT:

Swimmers are expected to attend at least the minimum practice requirement. Growth and movement of levels will depend solely on how much work each swimmer puts into their individual achievement.  For complications with practice attendance, please speak to your coach individually.  Special circumstances may be allowed at the discretion of the coaching staff.  Poor attendance can possibly lead to your space being given away to a child on our waiting list.  Our goal is for each swimmer to have their own growth plan that is cultivated by the swimmer, the coach and the parents. Level movement is decided solely by the coach, however fellow coaches can be called in to assess a particular situation if need be.  Once a decision has been made to move a swimmer up or down a level, parents have one month to comply to the schedule change.  We abide by this rule strictly to ensure that we service as many children as possible in our wonderful program.

FEES:

Monthly Fees:

- Membership – All team participants must be full facility YMCA members. There are different options for membership with many benefits for the whole family. You may purchase a membership for your swimmer (depending on their age) or consider one for the entire family. The front desk will be happy to go over all options with you.
- Swim team payment – You can choose 2 different ways to pay your monthly team fee:
(A) Automatic ATS / Checking Account
(B) Automatic Debit Card Withdrawal.

*We encourage Automatic ATS / Checking Account Withdrawal.


Besides the monthly swim team practice fee and YMCA membership fee, there are some extra fees that will pop up as the year moves on.  Here is a list of normal swim team fees:

YMCA League Entry Fee - $25 for 2018 - 2019
Dual Swim Meet - $5 - $10 per swim meet
Invitational Swim Meet - $12 - $40 per swim meet depending on events signed up for
Uniform – $7 - $220 depending on purchases - not mandatory
Special Events – Prices vary, but no event is mandatory
Fundraisers – Prices vary, but no fundraiser is mandatory

VACATIONS / ABSENCES

If you are going on vacation or your swimmer cannot attend a meet or practice (missing more than 3 practices), please provide this information to your coaches or by email to This email address is being protected from spambots. You need JavaScript enabled to view it. 30 days ahead of time when possible.  No refunds or credits will be given for vacations. Up to a ½ credit can be given for sickness with a doctor’s note.  Spaces will be held for swimmers for one month of missed team practice only if 30 days written notice is given and confirmation email was received from Program Administator.  If not, the space will be filled with a child from our waiting list.

In regards to swim meets, if your swimmer becomes ill or an emergency comes up and they can’t swim, please call a coach as soon as possible to report that your swimmer will not be there, emails will not be checked outside of office hours.  Refunds are not given for swim meets, but a participation credit can be applied if a doctor’s note is provided. Any swimmer that is entered in a relay and no shows for a swim meet, will not be considered for relays in the future.

UNIFORMS

Uniforms are typically ordered once a year during August-September.  Occasionally we will order twice a year depending on the need.  An order form will be emailed home at that time.  Uniforms are not mandatory, but a team suit and cap are encouraged.  If you choose not to order a team uniform, please see your coach about competition restrictions on outside suits.  Our uniform items normally include:

Team Cap
Team Shirt
Team Sweat Shirt
Team Suit
Team Parka

All uniform items have our team logo (Shark) or name (YMCA of Greater Whittier).  We do have tee-shirts, sweatshirts and caps for sale all year.  Please contact This email address is being protected from spambots. You need JavaScript enabled to view it. if you wish to purchase these items.

*We may have a swim-a-thon fundraiser right before ordering uniforms.  Swim-a-Thon funds can be used to pay for uniforms.  If parents have trouble paying for uniforms, a payment plan can be set up.  Please see your coach for this situation.

SPECIAL EVENTS /FUNDRAISERS

Typically during the year we have many special events.  These include fun events as well as fundraisers.  Normal yearly scheduled events are, but are not limited too:


Christmas Party
Summer BBQ
End of Season Banquet
Swim-a-Thon
Restaurant Fundraisers
Snack Bars
Spaghetti Nights
Whittier Invitational

Please check the swim team calendar to know when these events will be and where.  Flyers are typically emailed home about a month before event dates.

WHITTIER INVITATIONAL

Once a year our swim team hosts its own invitational swim meet.  This is a huge fundraiser for our team and every swimmer and parent is expected to participate.  Information will be emailed out when the event get closer.  You can look under the “Committees” tab to see some expected parent volunteer positions.

SWIM MEET INFORMATION

It is your responsibility to know when and where, and to arrange transportation to and from all swim meets. If you have transportation problems, please notify your coach immediately. Scheduled Swim Meets (between Sep-Feb) – swimmers must attend their level requirement.  All swim meet entry forms will be emailed home or are available to you in the swim team rack in the hall a couple weeks before the meet and are also available with your coach.  Described here is the difference between Invitationals, Dual Meets, Inter-Squad Swim Meets:

Inter-squad Meet:  Swim meet held during practice at our YMCA just between our kids during our practice time.

Dual Meet:  Swim meet with one other swim team held at our YMCA or their pool.  Usually takes about 3-4 hours total and has little or no fee. 

Invitational:  Swim meets with several other swim teams held at a very large facility.  They usually take about 4 ½ - 6 hours total depending on what you sign up for and the location.  We have 5 Invitational’s on our calendar between Sep-Feb.

All parents must take turns timing lanes while at invitational’s.


Beginner/Baby Sharks Level:
-The invitational meets do require that you pay per event that you swim.The coaches will always email out the invitational packet, so each family has an opportunity to review the meet information and make an informed decision if they would like to swim at that meet. Payments for invitationals are due at the time of sign-up with your coach. Please make checks payable to the Whittier YMCA listed on your entry form.  Do not pay for relays.  Relays will be put together by the coaches based on the number of swimmers participating and fees for relays will be collected a couple days before the meet for participating swimmers.
Intermediate/Advance Level:
-All swimmers are required to purchase a competitive package detailed in the parent handbook.

-Please review the swim meet schedule carefully and mark your calendars. Participatioan in all meets is encouraged. The meets are a chance for your child to demonstrate what they have learned and strive for personal best times. They also are a chance for the team to bond and have a great time.

-All swimmers should plan on reporting to a swim meet at least 15 minutes before the scheduled warm-up time.  A swim meet reminder will be emailed home 3 days prior to the invitational listing their warm-up time.

-Swimmers are encouraged to stay in the team camp area during non-event times.

-Swimmers must be aware at all times of the event numbers and it is their responsibility to make sure they get to the starting blocks. There will be an event number board at each meet. Parents are encouraged to help younger swimmers get to their events on time.

-Meet results will typically be emailed home a couple days after the meet and will be posted on the team website within a week of the swim meet.

-Please check with the coaches if you need to leave a meet early (before all events are completed).

 What to bring to a swim meet

These are a few of the critical items to bring to a swim meet:

  • Swim Suit, Swim Cap, Goggles (extra cap and goggles is always good)
  • Two swimming towels and extra set of warm clothing
  • Folding chairs and blanket for team camp (depending on venue)
  • Healthy snacks
  • Water bottle and healthy drinks for proper hydration
  • Fun items such as games, puzzles, books or other practical items that you can   use between events
  • PLEASE MAKE SURE THAT EACH SWIMMER MARKS ALL CLOTHING AND SWIM GEAR WITH THE SWIMMERS NAME

FOR SWIMMERS

YMCA Sports Nutrition

Swimmer of the Month

During certain months of the year the coaches will look for kids that exemplify the YMCA four core values (caring, honesty, respect and responsibility).  These swimmers are given our swimmer of the month award in recognition of their wonderful behavior and attitude.

YMCA of Greater Whittier

YMCA OF GREATER WHITTIER

Our Mission

To put Christian principles into practice through programs that build healthy spirit, mind, and body for all.

 
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